Team PA (33445)

February 20, 2025

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Full Time

Nuneaton

Competitive

February 20, 2025

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Job description

<div class="earcuposdescription"><div class="earcuposdescriptionnote">Join our team and be part of a company that truly lives its values. With our expertise and commitment to innovation, we aim to build trust and make health and wellness accessible to all. By fostering inclusivity and care, we work collaboratively to improve the well-being of our colleagues, customers, and communities. We have a fantastic new opportunity to join us as a Team PA, t<span class="NormalTextRun SCXW18224977 BCX8" data-ccp-charstyle="normaltextrun" data-ccp-charstyle-defn="{"ObjectId":"3baea225-e793-4c3b-8c0d-64b2709aa37c|134","ClassId":1073872969,"Properties":[469777841,"Calibri",469777842,"Times New Roman",469777843,"Calibri",469777844,"Calibri",469769226,"Calibri,Times New Roman",469775450,"normaltextrun",201340122,"1",134233614,"true",469778129,"normaltextrun",335572020,"1",469778324,"Default Paragraph Font"]}">o provide full secretarial and administrative support to the UKI Senior Leadership Team and cover for the Executive Assistant as and when necessary. </div></div><div class="earcuposdescription"><div class="earcuposdescriptiontitle">The Role</div><div class="earcuposdescriptionnote">The Purpose of the Role:  Key Responsibilities:<ul><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><span data-ccp-charstyle="normaltextrun" data-ccp-charstyle-defn="{"ObjectId":"3baea225-e793-4c3b-8c0d-64b2709aa37c|134","ClassId":1073872969,"Properties":[469777841,"Calibri",469777842,"Times New Roman",469777843,"Calibri",469777844,"Calibri",469769226,"Calibri,Times New Roman",469775450,"normaltextrun",201340122,"1",134233614,"true",469778129,"normaltextrun",335572020,"1",469778324,"Default Paragraph Font"]}">Diary and email management.<span data-ccp-charstyle="eop" data-ccp-charstyle-defn="{"ObjectId":"3baea225-e793-4c3b-8c0d-64b2709aa37c|135","ClassId":1073872969,"Properties":[469777841,"Calibri",469777842,"Times New Roman",469777843,"Calibri",469777844,"Calibri",469769226,"Calibri,Times New Roman",469775450,"eop",201340122,"1",134233614,"true",469778129,"eop",335572020,"1",469778324,"Default Paragraph Font"]}"> </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Dealing with incoming email, and post, and corresponding on behalf of the Director. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Drafting responses for the Director to customer letters and emails. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Acting as gatekeeper for pre-screening all internal and external queries, whether these are calls, post and/or emails and the use of own initiative to respond where possible and/or appropriate; </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Organising internal/external meetings. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Preparation of documentation, presentations and agendas for internal and external meetings. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Compiling documentation, ensuring distribution in a timely manner. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Providing meeting support, including coordinating diaries, booking rooms, hospitality etc.   </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Attending meetings as appropriate <span data-ccp-charstyle="advancedproofingissue" data-ccp-charstyle-defn="{"ObjectId":"3baea225-e793-4c3b-8c0d-64b2709aa37c|136","ClassId":1073872969,"Properties":[469777841,"Calibri",469777842,"Times New Roman",469777843,"Calibri",469777844,"Calibri",469769226,"Calibri,Times New Roman",469775450,"advancedproofingissue",201340122,"1",134233614,"true",469778129,"advancedproofingissue",335572020,"1",469778324,"Default Paragraph Font"]}">in order to take minutes and ensuring all actions are accurately recorded and followed up. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Arranging travel (domestic and international) including flights, trains, hotels, visas, car transfers, ordering of currency etc ensuring the Director is fully aware of the itinerary.  </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Providing a level of support for Director's team, including meeting coordination, diary management, holiday tracking etc. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Ensuring expenses and invoices are monitored and checked in line with Company policy before signing off and processing by the Director. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Reconciliation of corporate credit card statement, compilation of expenses & business mileage. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Liaising on behalf of the Director with all levels of management and customers. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Devising and maintaining both paper and electronic office filing systems. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Managing projects, carrying out background research and presenting findings. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Always maintaining confidentiality and strict prioritisation of tasks  </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Raising and approving of PO's on behalf of the Director & SLT as required. </li><li data-leveltext="" data-font="Symbol" data-listid="36" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">Any other relevant tasks as required by the Directo</li></ul>Location:This role is based in Nuneaton, and may be occasionally required to travel to our London Hub or to any other location of H&B. We support flexibility and productivity of our employees by hybrid working arrangements with minimum 2-3 days presence in the office. </div></div><div class="earcuposdescription"><div class="earcuposdescriptiontitle">The Person</div><div class="earcuposdescriptionnote">Key Requirements: <ul><li>Previous experience of working at Director level (ideally a minimum of 3 years' experience required).</li><li>Competent in the use of Outlook, Excel, Word and PowerPoint.</li><li>Highly organised with excellent attention to detail and a strong work ethic.</li><li>Flexible approach with the ability to multi-task and work on own initiative, re-prioritising workload as appropriate.</li><li>Ability to work under pressure and to tight deadlines. </li><li>Discretion & Confidentiality.</li><li>Ability to build strong working relationships with stakeholders.</li><li>Confidentiality when dealing with sensitive information.</li><li>Good team player.</li><li>Honest and reliable.</li><li>Ability to communicate effectively with various levels of the organisation both internally and externally. </li></ul> </div></div><div class="earcuposdescription"><div class="earcuposdescriptiontitle">What we offer</div><div class="earcuposdescriptionnote">Our Benefits for this role include, but not limited to:<ul><li>H&B Employee Discount - 25%</li><li>Pension company contribution</li><li>Exclusive benefits, free advice and savings from a range of retailers and providers</li><li>And many more!</li></ul>We're passionate about helping every colleague thrive across all dimensions of wellbeing, and we're committed to having a diverse and inclusive workplace. In line with our EPIC values (Expertise, Pioneering, Inclusive, Caring), we embrace and actively celebrate all our colleagues' unique and varying experiences, backgrounds, identities and cultures - I am me, we are H&B.  </div></div><div class="earcuposdescription"><div class="earcu_posdescriptionnote">Holland & Barrett does not accept unsolicited resumes from search firms/recruiters. Please do not forward resumes to our job alias, employees, or any other company location. Holland & Barrett is not and will not be responsible for any fees if a candidate submitted by a search firm/recruiter unless otherwise agreed with respect to specific open position(s). #LI-Hybrid #LI-CM1 </div></div>

Holland Barrett

Team PA (33445)

Full Time

Nuneaton

Competitive

Apply here

Team PA (33445)

Job description

Team PA (33445)

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